Processes for joining or leaving team members

Admin tasks to do when someone joins or leaves the FSFE. This can be volunteer core team members, interns, staff, or GA members.

If the person leaves the FSFE or her employment ends, you have to revert most or all steps.

1. FSFE account

If ther person doesn't have an FSFE account yet, ask her to create a new account by becoming supporter or volunteer. In the latter case, the account has to be manually activated.

2. Mailing Lists

Add the person to important mailing lists, depending on her position:

Team: team@
Intern/Employee: team@, staff@
GA: team@, ga@

On cavendish, you can run /root/bin/scan-mlist-member to check a person's membership of possibly sensible mailing lists.

3. Welcome message

Send the "welcome message" (see Services/Internal/UserManagement/welcome_template.txt in the technology SVN repository) to the new team member, replacing the FILLME placeholders with proper values.

4. LDAP team group

Add the new team member (being in the European core team, an intern or an employee) to the "team" group in the LDAP database

Log into the LDAP server (berzelius) and run

ldapvi -D 'cn=admin,dc=fsfe,dc=org' -b 'ou=groups,dc=fsfe,dc=org'

For each CN, there is a separate section. Add the person to the appropriate sections.

Team: team
Intern/Employee: team
GA: team, ga

More info about ldapvi at: SVN:/sysadmin/Documentation/Services/LDAP/ldap_admin.txt.

5. Access to the wiki internal pages

In order to allow users to access restricted pages, you have to add them to Wiki groups by adding their FSFE accout name in a list. Please note that usernames are case sensitive!

These pages define a group of wiki users that have access to some restricted pages (usually dealing with internal team matters). See this page for further instructions.

Team: Group/Team
Intern/Employee: Group/Team
GA: Group/Team, Group/GA

6. XMPP/Jabber

Employees have to and interested core team members can be member of the chitchat XMPP room.

Room moderators have to add the jabberid to the access list of the room. This can be done via XMPP clients.

Intern/Employee: chitchat


OTRS is our ticket system. Please add the person to the relevant queues.

Team: depends on individual interests and positions
Intern: Shipping
Employee: depending on work areas
System Hackers: System Administrators
GA: depends on individual interests and positions

Please follow this procedure and this one.

8. SVN repositories

Add the new person to the "fsfe-team" list in the file /etc/apache2/svn/svnaccess on auer. The other groups are not relevant any more except for new system administrators. Please note that usernames are case sensitive!

Internal SVN repository: point the person to the usage instructions at

9. Git / Gitea teams

Since some of our files and knowledge resides on, new people have to be added to some teams in order to access their repositories. Please note that you can only add users who logged in to Gitea at least once.

Team: FSFE/team
Intern/Employee: FSFE/team, FSFE/staff
GA: FSFE/team, FSFE-GA/members

When someone leaves

Please do the opposite for all the things explained above.

System Hackers coordinators and the FSFE Council can review this repository to see access reports.

Also, when people are leaving the organization, they sometime want to keep working for FSFE as volunteers. Please ask the person if he / she wants to keep some user account to keep doing things as a volunteer.

TechDocs/TechnicalProcesses/NewPeople (last edited 2018-04-13 10:19:06 by max.mehl)