Diff for "KnowHow/Groups/OrganizeABooth/BoothDesign"

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## page was renamed from Activities/OrganizeABooth/BoothDesign
## page was renamed from Migrated/Booth/design
= How to design a booth =
This page shall help you to set-up and design your personal FSFE booth. Because although that each booth is different, we try to represent a corporate identity. Also, we like to share good and bad practices to learn from each other.
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[[attachment:overview.JPG|{{attachment:overview-thumb.jpg}}]] If you organise a booth, please don't hesitate to [[mailto:contact@fsfe.org|ask our office]] for a booth package which contains everything you should need to set up the booth as well as promotion material to distribute and - optionally - merchandise to sell.
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<<TableOfContents()>>
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This is the overview of a good booth from the FSFE. Please pay attention to the following characteristics:
 * there should be at least two people standing at the booth the whole time. Even if there is no one in the moment to talk with - one person should keep standing. This makes it more attractable to other people to come and feel welcome to have a talk.
 * In the front you should have some tables on which you present the different material from the FSFE. Please make sure, that the material is presented properly. For more details, see below
 * Behind your back you should present our posters from different campaigns. These are eyecatchers and will help you to attract people to come to the booth and ask questions. You should also have some posters with you to spread them if someone asks - see more details below.
 * In the right corner you see our roll-up. Having such a roll-up is very helpful in organising a booth, because it is an eyecatcher and it tells everyone which organisation is organising this booth - without having to ask
= General booth layout =
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 * The booth package contains a banner which should be used to make clear that FSFE is the organisation present at the booth. If you have the possibility to hang the banner above head height in the back of the booth, this is ideal, because there it's also visible when the space before the booth is crowded. As a second, less preferrred option, you can hang the banner at the front side of the table.
 * Present all posters, if you have the possibility to do so, by hanging them in the back of the booth or at walls near the booth. In any case, ask the event organiser for permission to stick something to any kind of wall!
 * If you sell merchandise, use about half of the available space on the table to present promotion material and half to present merchandise. If you draw a clear line between the two, it is easier to explain what people can take for free and what they have to pay for.
 * If you have the chance for an additional bar table, use it for the deeper talks.
 * If electricity and internet connection is available, it is nice to have a PC at the booth in order to allow people who wish to subscribe to a mailing list or join as a supporter to do so, or to run a eye catching slideshow.
 * At outdoor booths, you may provide a bowl with water for dogs. The dog owner '''will''' have time to learn something about FSFE that way :)
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== Practical tips for outdoor booths == = Promotion material =
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 * Use [[https://en.wikipedia.org/wiki/Binder_clip|binder clips]] to keep stacks of flyers from flying away (pun intended)  * Use brochure stands to present our flyers and leaflets. The booth package contains the right kinds of brochure stands. If you have promotion material in different languages, arrange it in a way that makes it understandable right away which item is available in which languages.
 * If you run an outdoor booth, use [[https://en.wikipedia.org/wiki/Binder_clip|binder clips]] to keep stacks of flyers from flying away (pun intended).
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= Merchandise (optional) =
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== List of blog items with pictures from booths ==
=== Indoor booths ===
 * Present all merchandise on the booth's front table. People will not buy what they can't see.
 * Put a price tag to each of the items you present.
 * If you have the possibility to place an additional table in the back of your booth, you can use that as a storage for the merchandise and put only one item of each design on the front table. If you have much merchandise, you can use the cardboard box(es) in which the merchandise was transported to build a [[https://commons.wikimedia.org/wiki/File:2020-02-01_FOSDEM_desks_03.jpg|temporary shelf]].
 * When preparing T-shirts to sell, it is better to make a stack per size, mixing different colors, than to make a stack per color, mixing different sizes. Reason: when you want to find a specific T-shirt very quickly, the size defines the stack to search in, and within that stack you can easily find the desired color.

= Examples =

Below you find various pictures of booths from the FSFE. They have different characteristics and each has its pros and cons. What is best depends on the audience and the event itself. You may want to follow a similar style as other booths at the event, but you also want to be different enough that people notice!

== Freiheit Statt Angst ==

{{http://fsfe.org/picturebase/booths/201408-booth-at-FSA-800px.jpeg|text|float:nofloat width=400}}

A booth at a street festival.

== Wikimania ==

{{http://fsfe.org/picturebase/booths/201606-booth-at-wikimania-800px.jpeg|text|float:nofloat}}

A booth can be put up very simple with a single table only. The tinyer the booth, the more it sells out to use your environment to put up posters and balloons to get more attention for your booth.

== FSFE Summit ==

{{http://fsfe.org/picturebase/booths/201609-booth-at-fsfe-summit-800px.jpeg||float:nofloat}}

The booth at our FSFE summit. Worth to mention here is that every item that is sold has a price-tag attached. This is very helpful in many aspects: People can see that an item is sold and not for free, it saves time for everyone by avoiding 100 times a day the question "how much is this" and more introvert people can see the price and decide without having to ask.

== Froscon ==

{{http://fsfe.org/picturebase/booths/20170820-booth-and-team-at-froscon-800px.jpg}}

A very good arranged booth. Especially worth to notice the armory at the left side of the booth, that makes browsing clothes pretty simple.

== TDose ==

{{http://fsfe.org/picturebase/booths/201611-booth-at-tdose-800px.jpeg}}

== 34C3 ==

{{http://fsfe.org/picturebase/booths/201712-booth-at-34c3-800px.jpeg}}

Note the bar table on the right side, that makes it easy for people to dig into a deep talk while other people can still browse the material at the booth.

== Makerfair ==

{{http://fsfe.org/picturebase/booths/20170610-R2D2-with-IloveFS-at-FSFE-booth-800px.jpg}}

An example of a booth that also uses a screen to show the Free Your Android campaign.

== RMLL / LSM ==

{{http://fsfe.org/picturebase/booths/201807-booth-at-rmll-800px.jpg}}

Although it looks very welcoming, this might be a little overloaded with people behind a booth : )

= Reports from successful booths =

 * [[http://blog.3rik.cc/2018/02/fsfe-assembly-at-34c3-wir-taten-was/|Assembly at CCC 2017]]
 * [[https://blog.3rik.cc/2017/09/still-freeing-software-anyway/|Assembly at SHA Camp 2017]]
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=== Outdoor booths ===
 * [[http://blog.3rik.cc/2017/01/worked-for-us-thank-you-33c3/|Assembly at CCC 2016]]
 * [[https://blogs.fsfe.org/franz.gratzer/2015/06/11/fsfe-fellowship-and-freie-it-at-veganmania-in-vienna-2015/|Veganmania Vienna 2015 ]]
 * [[http://blogs.fsfe.org/guido/2015/09/fsfe-info-booth-at-rotlintstrasenfest-in-frankfurt/|Rotlint street festival Frankfurt 2015 ]]
 * [[https://www.youtube.com/watch?v=-Bm-gitqHzA| Video animation from Veganmania 2015]]
 * [[https://blogs.fsfe.org/franz.gratzer/2014/06/11/booth-on-the-vegan-summer-festival-in-vienna-2014/|Vegan summer festival Vienna 2014]]
 * [[http://blogs.fsfe.org/fast_edi/?p=466|Offenburg 2014]]
 * [[http://blogs.fsfe.org/fast_edi/?p=476|Software Freedom Day in Offenburg 2014]]
 * [[http://blog.3rik.cc/2015/01/fsfes-assembly-at-chaos-communication-congress-31c3/|Assembly at CCC 2014]]
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 * [[https://www.softmetz.de/2013/07/05/freie-software-beim-corso-leopold/|Corso Leopold Munich 2013/1 ]]

 * [[https://www.softmetz.de/2013/09/23/freie-software-beim-corso-leopold-2-0/| Corso Leopold Munich 2013/2]]

 * [[https://blogs.fsfe.org/franz.gratzer/2014/06/11/booth-on-the-vegan-summer-festival-in-vienna-2014/|Vegan summer festival Vienna 2014]]

 * [[https://www.softmetz.de/2014/06/14/freie-software-offene-standards-und-freie-inhalte-beim-ersten-corso-leopold-2014/|Corso Leopold Munich 2014 ]]

 * [[http://blogs.fsfe.org/fast_edi/?p=466|Offenburg 2014]]

 * [[http://blogs.fsfe.org/fast_edi/?p=476|Software Freedom Day in Offenburg 2014]]

 * [[https://blogs.fsfe.org/franz.gratzer/2015/06/11/fsfe-fellowship-and-freie-it-at-veganmania-in-vienna-2015/|Veganmania Vienna 2015 ]]

  * [[https://www.youtube.com/watch?v=-Bm-gitqHzA| Video animation from Veganmania 2015]]

 * [[http://blogs.fsfe.org/guido/2015/09/fsfe-info-booth-at-rotlintstrasenfest-in-frankfurt/|Rotlint street festival Frankfurt 2015 ]]

== More pictures from booths ==

 * [[https://www.flickr.com/photos/beita/22126504/in/photolist-2Xprs-4tw8LL-d7sqyo-4ts5ec-4ts5rM-eN3Tjw-4ts4Za-Do1xfc-pBPmJ9-pzND1L-pBz6va-pkkhLZ-pkmyQE-pzNBMJ-pBz5R4-pBPmWo-pBz6JM-pkmdSA-pzNCQL-pkmgXy-pkmzjq-pkmX9X-pBRm6K-pkmgHL-pzNBHL-pkkk8c-pkmZdr-pBz9dz-pzNEfj-pkmgDN-e9hUF-Ddrtzd-DfJymk-CqC2X6-pDLJzF-CqC2Mr-DdruiN-CquYXU-CquYUh-CqC2BM-DkGmZm-DfJyGv-CPvHkX-Ddruqb-DkGnpj-DfJz2i-CVTMts-CVTMoC-Ddru25-CVTMeu |June 23, 2005]]

 * [[https://www.flickr.com/photos/kushaldas/521373914/in/photolist-N5biq-X1wu8-pS8cq-38YyKU-N562s-9AWY74-7oWCfE-6HkUhm-pEkxm8-pCJuEB-4iA9HJ-4iArss-pBHYLL-pDuK5B-pBJ1jL-mJLA34-mJLC98-6S3ZaU-mJN6GG-mJNn1s-mJLCoK-dAzSsj-5tefg2-xjuBWb-iSvQ2b-h2esZ4-pAGZ3q-mJN8Cq-9qvbKb-mJNqWJ-9qfSUx-mJLkSF-mJLwkz-mJLiuz-dDjXhd-mJNiAb-mJNcCQ-tmZLd-dDepbx-pEDGAq-mJLui8-mJNcdS-pCHJNW-eYvWBH-bqBWuN-mJLocZ-7oYius-dXWFyN-eYHkym-pEZmG6|May 2007]]

 * [[https://www.flickr.com/photos/sneaky-pie/3848191186/in/photolist-6S3ZaU-mJN6GG-mJNn1s-mJLCoK-dAzSsj-5tefg2-xjuBWb-iSvQ2b-h2esZ4-pAGZ3q-mJN8Cq-9qvbKb-mJNqWJ-9qfSUx-mJLkSF-mJLwkz-mJLiuz-dDjXhd-mJNiAb-mJNcCQ-tmZLd-dDepbx-pEDGAq-mJLui8-mJNcdS-pCHJNW-eYvWBH-bqBWuN-mJLocZ-7oYius-dXWFyN-eYHkym-pEZmG6-pEZimD-dDeoBM-sng59-znFS1u-mJLtm6-zqRStk-zpZXRi-mJLrbV-jFPsrv-7K11gA-yfBiyu-6oxqc-4GVenC-4GR4tK-pmgp4D-aeEgs8-dDjRZy |Froscon 2009]]

 * [[https://www.flickr.com/photos/aadsm/4693096163/in/photolist-89HkZ6-f3AgK-6oynp-pmfTvS-eMRQF6-km7p72-d2NjgS-aPq3cz-pCtuj2-mJLrec-pmfXKJ-mJLu74-mJLnHV-pAH1tG-c7QrT-pCHJbo-pmfYx5-GwiQG-pmeG8J-pBJfAw-d7sqhq-9JgoLX-dADebw-pmgoNt-7K11gU-pAGVnu-mJLgCP-5gb1ZD-pCKLAH-pkmARy-e6AmNy-od7ZHK-pmfXyS-pmeGip-pCtwyH-pBJ11j-zqRNui-znFMcS-pDJHC1-z8p2ih-zoW7ch-pCHHNj-sng5b-pCHGof-48gJ6U-pmgnyK-dXWFBW-po5UoT-9qvegb-png29H |June 12, 2010]]

 * [[https://www.flickr.com/photos/geekshadow/4780073816/in/photolist-8hp8pN-pmfDjY-pCHEz5-pCttD4-pCHErE-48EhHs-pst9GK-edF1p9-pmeExv-pmfxyu-aDzXr4-pmeDkF-4tw9S1-zpZRLc-pCKECv-edzkBv-4chb4V-pAGUWu-48Agn6-e4jqmM-zqRQiZ-z8nZnN-pCHzt3-pmfYrJ-zqREy8-pnhBov-pBJ7j1-xqKsF-d7sqsu-pCKCiR-pmeCdR-e4q7Uj-edF125-pmgmWH-edzkje-4ts7ht-pCtsaH-pCKDTp-pnhkft-d7scUU-4ts6fx-z8nZHN-pAH34W-pmeHUk-4ts6aF-4tw8Vs-edzjQR-pCttnc-pkkkdH-edF1yd |July 8, 2010 (RMLL?)]]

 * [[https://www.flickr.com/photos/twen/5927416898/in/photolist-a2Myx5-7T3sWo-8bWJ2A-89Pu1L-a7hVLW-8E7Sqp-7oSG8n-aj1qWm-N5biq-X1wu8-pS8cq-38YyKU-N562s-9AWY74-7oWCfE-6HkUhm-pEkxm8-pCJuEB-4iA9HJ-4iArss-pBHYLL-pDuK5B-pBJ1jL-mJLA34-mJLC98-6S3ZaU-mJN6GG-mJNn1s-mJLCoK-dAzSsj-5tefg2-xjuBWb-iSvQ2b-h2esZ4-pAGZ3q-mJN8Cq-9qvbKb-mJNqWJ-9qfSUx-mJLkSF-mJLwkz-mJLiuz-dDjXhd-mJNiAb-mJNcCQ-tmZLd-dDepbx-pEDGAq-mJLui8-mJNcdS|RMLL 2011]]

 * [[https://www.flickr.com/photos/louvainlinux/5706507951/in/photolist-9Ggm18-pEDGJS-9r25cM-r7rX7z-9wAMqM-eN4e7h-dJcgJC-48Ehxs-pCHDWw-hkTD24-drBHDR-CaTf5-eN4eJ9-48EhtJ-d7sqow-pCKCvz-48Ehvo-dDjVjC-pCtBkB-pCHDry-4eLXoH-e4q6vC-e4q7zu-pmgsgR-pmfv1d-edF1LJ-edzkdK-pmfPSu-nApMj5-pmgqNk-pmfSrC-pmfVVm-48AgbX-pmfVoj-7SQ8tD-pCKCLK-dDewSX-pCHChj-pob5CZ-pAGVTE-pmgrfH-edEZHN-po946p-pCtsnX-pmeJZ6-pmgs3e-7STrxJ-pmfW4Y-edF1tJ-pmfBKq| April 6, 2011]]

 * [[https://www.flickr.com/photos/sneaky-pie/6061791591/in/photolist-aeEgs8-dDjRZy-89HkZ6-f3AgK-6oynp-pmfTvS-eMRQF6-km7p72-d2NjgS-aPq3cz-pCtuj2-mJLrec-pmfXKJ-mJLu74-mJLnHV-pAH1tG-c7QrT-pCHJbo-pmfYx5-GwiQG-pmeG8J-pBJfAw-d7sqhq-9JgoLX-dADebw-pmgoNt-7K11gU-pAGVnu-mJLgCP-5gb1ZD-pCKLAH-pkmARy-e6AmNy-od7ZHK-pmfXyS-pmeGip-pCtwyH-pBJ11j-zqRNui-znFMcS-pDJHC1-z8p2ih-zoW7ch-pCHHNj-sng5b-pCHGof-48gJ6U-pmgnyK-dXWFBW-po5UoT |Froscon 2011]]

 * [[https://www.flickr.com/photos/suvuk/9051604531/in/photolist-eMRQF6-km7p72-d2NjgS-aPq3cz-pCtuj2-mJLrec-pmfXKJ-mJLu74-mJLnHV-pAH1tG-c7QrT-pCHJbo-pmfYx5-GwiQG-pmeG8J-pBJfAw-d7sqhq-9JgoLX-dADebw-pmgoNt-7K11gU-pAGVnu-mJLgCP-5gb1ZD-pCKLAH-pkmARy-e6AmNy-od7ZHK-pmfXyS-pmeGip-pCtwyH-pBJ11j-zqRNui-znFMcS-pDJHC1-z8p2ih-zoW7ch-pCHHNj-sng5b-pCHGof-48gJ6U-pmgnyK-dXWFBW-po5UoT-9qvegb-png29H-pDJVrG-dDexwi-pCKMbR-3WtN1f| FUXCON 2013]]

 * [[https://www.flickr.com/photos/wendyga/10515652013/in/photolist-5tefg2-xjuBWb-iSvQ2b-h2esZ4-pAGZ3q-mJN8Cq-9qvbKb-mJNqWJ-9qfSUx-mJLkSF-mJLwkz-mJLiuz-dDjXhd-mJNiAb-mJNcCQ-tmZLd-dDepbx-pEDGAq-mJLui8-mJNcdS-pCHJNW-eYvWBH-bqBWuN-mJLocZ-7oYius-dXWFyN-eYHkym-pEZmG6-pEZimD-dDeoBM-sng59-znFS1u-mJLtm6-zqRStk-zpZXRi-mJLrbV-jFPsrv-7K11gA-yfBiyu-6oxqc-4GVenC-4GR4tK-pmgp4D-aeEgs8-dDjRZy-89HkZ6-f3AgK-6oynp-pmfTvS-eMRQF6| Oct 27, 2013 (NL?)]]

 * [[https://www.flickr.com/photos/lhirlimann/12265024375/in/photolist-jFPsrv-7K11gA-yfBiyu-6oxqc-4GVenC-4GR4tK-pmgp4D-aeEgs8-dDjRZy-89HkZ6-f3AgK-6oynp-pmfTvS-eMRQF6-km7p72-d2NjgS-aPq3cz-pCtuj2-mJLrec-pmfXKJ-mJLu74-mJLnHV-pAH1tG-c7QrT-pCHJbo-pmfYx5-GwiQG-pmeG8J-pBJfAw-d7sqhq-9JgoLX-dADebw-pmgoNt-7K11gU-pAGVnu-mJLgCP-5gb1ZD-pCKLAH-pkmARy-e6AmNy-od7ZHK-pmfXyS-pmeGip-pCtwyH-pBJ11j-zqRNui-znFMcS-pDJHC1-z8p2ih-zoW7ch |Fosdem 2014]]

 * [[https://www.flickr.com/photos/horstjens/15500478816/in/photolist-pBJ1jL-mJLA34-mJLC98-6S3ZaU-mJN6GG-mJNn1s-mJLCoK-dAzSsj-5tefg2-xjuBWb-iSvQ2b-h2esZ4-pAGZ3q-mJN8Cq-9qvbKb-mJNqWJ-9qfSUx-mJLkSF-mJLwkz-mJLiuz-dDjXhd-mJNiAb-mJNcCQ-tmZLd-dDepbx-pEDGAq-mJLui8-mJNcdS-pCHJNW-eYvWBH-bqBWuN-mJLocZ-7oYius-dXWFyN-eYHkym-pEZmG6-pEZimD-dDeoBM-sng59-znFS1u-mJLtm6-zqRStk-zpZXRi-mJLrbV-jFPsrv-7K11gA-yfBiyu-6oxqc-4GVenC-4GR4tK |Gamecity Vienna 2014]]

 * [[https://www.flickr.com/photos/geekshadow/20556340754/in/photolist-5tefg2-xjuBWb-iSvQ2b-h2esZ4-pAGZ3q-mJN8Cq-9qvbKb-mJNqWJ-9qfSUx-mJLkSF-mJLwkz-mJLiuz-dDjXhd-mJNiAb-mJNcCQ-tmZLd-dDepbx-pEDGAq-mJLui8-mJNcdS-pCHJNW-eYvWBH-bqBWuN-mJLocZ-7oYius-dXWFyN-eYHkym-pEZmG6-pEZimD-dDeoBM-sng59-znFS1u-mJLtm6-zqRStk-zpZXRi-mJLrbV-jFPsrv-7K11gA-yfBiyu-6oxqc-4GVenC-4GR4tK-pmgp4D-aeEgs8-dDjRZy-89HkZ6-f3AgK-6oynp-pmfTvS-eMRQF6 |July 7, 2015 (RMLL?)]]
----
[[Category/Booth]]

This page shall help you to set-up and design your personal FSFE booth. Because although that each booth is different, we try to represent a corporate identity. Also, we like to share good and bad practices to learn from each other.

If you organise a booth, please don't hesitate to ask our office for a booth package which contains everything you should need to set up the booth as well as promotion material to distribute and - optionally - merchandise to sell.

General booth layout

  • The booth package contains a banner which should be used to make clear that FSFE is the organisation present at the booth. If you have the possibility to hang the banner above head height in the back of the booth, this is ideal, because there it's also visible when the space before the booth is crowded. As a second, less preferrred option, you can hang the banner at the front side of the table.
  • Present all posters, if you have the possibility to do so, by hanging them in the back of the booth or at walls near the booth. In any case, ask the event organiser for permission to stick something to any kind of wall!
  • If you sell merchandise, use about half of the available space on the table to present promotion material and half to present merchandise. If you draw a clear line between the two, it is easier to explain what people can take for free and what they have to pay for.
  • If you have the chance for an additional bar table, use it for the deeper talks.
  • If electricity and internet connection is available, it is nice to have a PC at the booth in order to allow people who wish to subscribe to a mailing list or join as a supporter to do so, or to run a eye catching slideshow.
  • At outdoor booths, you may provide a bowl with water for dogs. The dog owner will have time to learn something about FSFE that way :)

Promotion material

  • Use brochure stands to present our flyers and leaflets. The booth package contains the right kinds of brochure stands. If you have promotion material in different languages, arrange it in a way that makes it understandable right away which item is available in which languages.
  • If you run an outdoor booth, use binder clips to keep stacks of flyers from flying away (pun intended).

Merchandise (optional)

  • Present all merchandise on the booth's front table. People will not buy what they can't see.
  • Put a price tag to each of the items you present.
  • If you have the possibility to place an additional table in the back of your booth, you can use that as a storage for the merchandise and put only one item of each design on the front table. If you have much merchandise, you can use the cardboard box(es) in which the merchandise was transported to build a temporary shelf.

  • When preparing T-shirts to sell, it is better to make a stack per size, mixing different colors, than to make a stack per color, mixing different sizes. Reason: when you want to find a specific T-shirt very quickly, the size defines the stack to search in, and within that stack you can easily find the desired color.

Examples

Below you find various pictures of booths from the FSFE. They have different characteristics and each has its pros and cons. What is best depends on the audience and the event itself. You may want to follow a similar style as other booths at the event, but you also want to be different enough that people notice!

Freiheit Statt Angst

text

A booth at a street festival.

Wikimania

text

A booth can be put up very simple with a single table only. The tinyer the booth, the more it sells out to use your environment to put up posters and balloons to get more attention for your booth.

FSFE Summit

http://fsfe.org/picturebase/booths/201609-booth-at-fsfe-summit-800px.jpeg

The booth at our FSFE summit. Worth to mention here is that every item that is sold has a price-tag attached. This is very helpful in many aspects: People can see that an item is sold and not for free, it saves time for everyone by avoiding 100 times a day the question "how much is this" and more introvert people can see the price and decide without having to ask.

Froscon

http://fsfe.org/picturebase/booths/20170820-booth-and-team-at-froscon-800px.jpg

A very good arranged booth. Especially worth to notice the armory at the left side of the booth, that makes browsing clothes pretty simple.

TDose

http://fsfe.org/picturebase/booths/201611-booth-at-tdose-800px.jpeg

34C3

http://fsfe.org/picturebase/booths/201712-booth-at-34c3-800px.jpeg

Note the bar table on the right side, that makes it easy for people to dig into a deep talk while other people can still browse the material at the booth.

Makerfair

http://fsfe.org/picturebase/booths/20170610-R2D2-with-IloveFS-at-FSFE-booth-800px.jpg

An example of a booth that also uses a screen to show the Free Your Android campaign.

RMLL / LSM

http://fsfe.org/picturebase/booths/201807-booth-at-rmll-800px.jpg

Although it looks very welcoming, this might be a little overloaded with people behind a booth : )

Reports from successful booths


Category/Booth

KnowHow/Groups/OrganizeABooth/BoothDesign (last edited 2023-07-20 08:13:23 by irakli)