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European Coordinators Meeting, July 24. - 26.

Core Facts

Date and times

• Welcome time starts: Friday, 24.7., 18:00
• Official meeting starts: Saturday, 09:00
• Official meeting ends: Sunday, 15:00
• You are welcome to stay: Erik is there to take care of you from Friday evening until Monday morning. You are free to come any time before Saturday morning and go Sunday afternoon.

Basic agenda This is just a basic overview, for detailed information

• Friday evening: arriving and going out to socialise. There will be a common dinner around 20:00 hours
• Saturday: Meeting from 9 to 19 hours. Social event in the night.
• Sunday: Meeting from 9 to 15 hours.

Location

The European Coordinators Meeting 2015 will take place in the "Unperfekthaus" in Essen. The Unperfekthaus is an artistic place with professional seminar rooms and all-day food (buffet) and drinks (non-alcoholic) included. Location and catering is offered and paid by the FSFE.

About the meeting

The European Coordinators Meeting is a meeting of FSFE's most important community people all over Europe. This includes but is not limited to all official coordinators. The aim of the ECM is to get in contact with each other, to see what is happening inside our community, what we like to be and achieve, where we can help each other or join forces. Therefore the ECM is able to make decisions for the overall community and FSFE's Fellowship.

Expectations:

• active participation in discussions
• motivation to take over tasks during and beyond the coordinators meeting
• bring ideas and inspire

Participants

Maybe

Accomodation

FSFE pay for the location and the catering during our meeting on Saturday & Sunday, however accommodation should be paid on your own. If you look for financial help for your accommodation, please contact eal@fsfe.org It will maybe not be possible that we all stay at the same place. Essen is a quite expensive city to stay, so I have two recommendations for you and the maybe-possibility to stay at a local Fellows-place. If you look for that, again, please ask eal@fsfe.org

• Motel One Best value for money

  • Single room: 70
  • Double room: 70

• Unperfekt Hotel Artistic Hotel, related to the unperfekt haus

  • Single room: 80
  • Double room: 110

• Local Fellow: This has to be organised, please contact eal@fsfe.org. Also expect the Fellow to _not_ live inside Essen, but in around one hour away.

Reservation will be done by Erik on Monday, 29 of June!

Location

The European Coordinators Meeting 2015 will take place in the "Unperfekthaus" in Essen. The Unperfekthaus is an artistic place with professional seminar rooms and all-day food (buffet) and drinks (non-alcoholic) included. Location and catering is offered and paid by the FSFE.

Agenda

Friday: Arrival

If you arrive in Essen during midday, you can take part in a tourist trip to the "Zeche Zollverein", a former coal mining complex that is now UNESCO world industrial heritage. Participation is voluntarily, of course. If you like to participate:

• 13:30 meeting at Essen main station
• 13:45 leaving from main station Essen to Zeche Zollverein
• 18:30 expected return time

For everybody else to welcome:

• 19:00 meeting in front of Motel One and have a coffee/drink on "Platz Kennedy"
• 20:00 going for dinner, meet and greet

Saturday: Let's talk about us

• 08:30 - 09:00: Breakfast (included in the Unperfekthaus)
• 09:00 - 10:00: Welcome by Erik, introducing the weekend, Input from you on the agenda, welcome round, introducing yourself and your group
• 10:00 - 12:00: Finding ourselves: From a vision to action (Workshop by Erik)
• 12:00 - 13:00: Lunchtime
• 13:00 - 16:00: The Fellowship roadmap: where do we come from, where do we go?
• 16:00 - 16:30: Coffeebreak
• 16:30 - 16:45: Lightning talks
• 16:45 - 18:00: Internal and external communication
• 18:00 - 19:30: A European project for the Fellowship?
• 19.30 - 21:00: Dinner
• 21:00 til open end: surprise

Sunday: Campaigns, PR and Groups

• 09:00 - 09:30: Breakfast (included in the Unperfekthaus)
• 09:30 - 11:30: FSFE campaigns: Are they good or can they be overthrown? (including AYC all over Europe)
• 11:30 - 12:30: Free Software and Education (BFB, LSA, etc)
• 12:30 - 13:00: Lunch

• 13:00 - 14:30: Fellowship groups & how to deal the mix? (including good Booth and corporate identity)

• 14:30 - 15:30: Feedback round + evaluation

End of official program

• 15:30- 16:00 coffee break
• 16:00 - open end: discuss and socialize with those who stay

Erik is leaving around 18:00

Content

From the FSFE to you

Saturday

• From the vision to action (Workshop, Erik Albers): (~2 hours) Charitiy associations that like to change society often face problems to decide where to begin, what methods to use or to keep the big picture in mind of what activities brings us where. I like to show a method in that we start with the goal to achieve and go from there to see all steps that are involved on the way to achieve this goal. Expect a short theory, followed by brainstorming in tiny discussion rounds and a sum up all together in the end.

The whole exercise should sharpen our feeling towards FSFE's Fellowship, align expectations and prepare for the strategy-session in the afternoon.

• A roadmap for FSFE's Fellowship (Discussion, Strategy and decisions | Moderator to be announced) (~3 hours)

FSFE is in need of a roadmap that includes strategies and goals for FSFE's community in a whole as well as FSFE's Fellowship in particular. Decisions have to be taken and backened by the community. Please prepare by reading the document and expect some heated debates under circumstances : )

Sunday

• Campaigns: Campaigns are a way to organise communities and common activities. Talking about FSFE's campaigns: Which campaigns do you like most or less? Are there campaigns we should stop? Or are there campaigns that we are missing?

From you to you

• Dynamics in fellowship groups/meetings/public relations: Lessons learned? (proposed by Peter Bubestinger) I'd be very interested in exchanging experiences how to deal with difficult group dynamics. For example: How to break up with people who cause problems or are socially difficult? Exchanging ideas about growing and maintaining mixed groups from different backgrounds. e.g. Techies, non-techies, guys/girls, age-gaps, etc. (proposed by Peter Bubestinger)

• Public appearance: "Corporate identity" for people somewhat representing FSFE in public? This applies to Fellows, too since public audience might not distinguish between FSFE-members and Fellows. (proposed by Peter Bubestinger)

• Booth workshops: Do's and Dont's, best-practices, etc (proposed by Peter Bubestinger)

• Ask your Candidates all over Europe (eal)

Lightning talks

let's do an hour of lightning talks to give everybody a chance to raise a topic, no matter how unimportant it seems.

• Topics:
  • Linux Presentation Days (eal)