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| Due to the ongoing spreading of Covid-19 virus many employers are willing or have to enforce remote working for their employees. This brings a lot of challenges and many organisations, who have not been used to remote working until now, might face a critical time. Understandably, many organisations who never spent any strategic thinking on available and best-fitting solutions for their business and remote working, now opt for a quick solution and choose to follow the - often free of charge - first-time-offerings from big tech companies and their proprietary solutions. For many organisations the offers feel like a win-win situation and the offerings seem to work out-of-the-box. However, that is often not the case and it also comes with a future lock-in for themselves. A unnecesscary lock-in, since most proprietary solutions can be replaced with Free Software at the same qualitative level. Some of it works out-of-the-box as well, others need an initial set-up, but aftwerards feels like most other software you are used to. And we haven't mentioned the best yet: choosing a Free Software solution means to opt for a solution that is future, where your organization will depend on a particular vendor or file-format or whichever other means they chose to lock you in. '''The purpose of this page is to show you how to improve your remote work and still stay in control of your technologies by using Free Software.''' We have a short summary of the main benefits of using Free Software over proprietary solutions and follow with a more detailed list of Free Software solutions below. At the end of the page we added a list of further already existing collections that have been published in the last days. |
Due to the ongoing Covid-19 virus outbreak many employers are willing or needing to enforce or enable remote working for their employees. This brings a lot of challenges and many organisations, who have not been used to remote working until now, might face a number of difficulties adapting to the situation. Understandably, many organisations who never previously directed any strategic thought towards the available solutions for remote working in their business, let alone those which might be most suitable, now opt for a quick solution and choose to follow the - in the beginning often free of charge - offerings from big tech companies and their proprietary solutions. For many organisations these offers feel like "just in time" and seem to work out-of-the-box. However, that is often not the case and worse, they lock-in these organisations in the future. This lock-in is unnecessary, since '''most proprietary solutions are just replacements of good Free Software solutions''' with a similar or better level of functionality. Some of it works out-of-the-box as well, others need an initial set-up, but afterwards feels like most other software you are used to. And we haven't mentioned the best yet: choosing a Free Software solution means to opt for a solution that has a future, where your organization no longer depends on a particular vendor or file format or whichever other means those vendors choose to lock you in. Free Software puts you in control. '''The purpose of this page is to show you how to improve your remote work and still stay in control of your technologies by using Free Software.''' We follow up next with a short summary of the main benefits of using Free Software over proprietary solutions and offer a more detailed list of Free Software solutions [[https://wiki.fsfe.org/Activities/FreeSoftware4RemoteWorking#Free_Software_in_practice|below]]. At the end of the page we added a list of other existing collections of tools and advice that have been published in the last days. |
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| 1. '''Never lock-in again''': Especially if your organisation considers to offer remote working even after the Covid-19 period and when the free offerings of proprietary services will not be available anymore. You better avoid any potential lock-in into particular and proprietary software or formats now. 1. '''Self-host now or later''': If your organisation needs now a quick solution, or wants to choose software as a service - and switch later on to self-host your own server and infrastructure by migrating everything created and stored in the meantime , then Free Software solutions are the only choice. 1. '''Advanced privacy''': Usually, Free Software solutions do not follow a data-driven revenue model. Although this is not a mandatory business model, this means that usually your data stays in your hand when using Free Software. 1. '''Enjoy competition''': When you build up Free Software solutions you can choose among different providers to help you in the implementation. When you get in trouble with one of them - on legal, personal ot other matters - you can simply choose another provider that offers a similar service or even takes directly over the very same infrastructure. |
1. '''Never be locked in again''': Especially if your organisation is considering offering remote working after the Covid-19 period and when the free-of-charge-offers of proprietary services will not be available anymore you better avoid any potential lock-in to particular and proprietary software or formats right now from the start. 1. '''Self-host now or later''': If your organisation needs a quick solution now, or wants to choose software as a service and switch later on to self-host your own server and infrastructure by migrating workflows, data and everything created and stored in the meantime, then Free Software solutions are the only choice. 1. '''Advanced privacy''': Usually, Free Software solutions do not follow a data-driven revenue model. This means that your data usually stays in your hands when using Free Software. 1. '''Enjoy competition''': When you build up Free Software solutions you can choose among different providers to help you with the implementation. When you get in trouble with one of them - on legal, personal or other matters - you can simply choose another provider that offers a similar service or even directly takes over the maintenance of your existing infrastructure. |
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| 1. '''Go with the standards''': Only open formats can set the industry standards because any proprietary format by nature is an isolated solution. Open formats instead are the backbone of interoperability between different services. 1. '''Localisations and Individuality''': Free Software solutions and protocols very often offer more than one client or implementation. That allows your members, employees or customers to chose for themselves how to connect remotely. Also, Free Software often has more localization and languages available, which can be of help if you are an international organization. (Adobe Photoshop, for example, is only available in 26 languages. It's Free Software competitor Gimp is available in over 60 languages) 1. '''Do it yourself''': setup your own local infrastructure whenever you are ready. |
1. '''Go with the standards''': Only open formats can set true industry standards because any proprietary format by nature is an isolated solution. Open formats instead are the backbone of interoperability between different services. 1. '''Localisations and diversity''': Free Software solutions and protocols very often offer more than one client or implementation. That allows your members, employees or customers to choose for themselves how to connect remotely. Also, Free Software often has more localization and languages available, which can be of help if you are an international organization. (Adobe Photoshop, for example, is only available in 26 languages. Its Free Software competitor Gimp is available in over 60 languages) 1. '''Do it yourself''': Set up your own local infrastructure whenever you are ready and chose the same software everyone is already used to. Enjoy help and knowledge sharing culture in vibrant communities. |
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| In this section we provide a list of possible Free Software solutions that you can use for remote working with a quick explanation. Please note that this is only a list of possible solutions, we do not offer you any help with the software. Look on the Internet or ask the developers for help. == Video/Phone conferences == '''JITSI''': https://jitsi.org/ Jitsi is a Free Software collection of Voice-Over-IP, videoconferencing and instant messaging applications. There are countless instances of jitsi-servers that are available for public use and that work cross-platform directly in your browser. You can also set-up your own instance. Depending on the service and the client, Jitsi also offers screensharing. || Solution for || VoIP, Videoconference, screen-sharing || || Public instance? || works cross-plaform directly in your browser, for example: https://meet.jit.si/ || || Competing providers? || Yes. See for example [[https://github.com/jitsi/jitsi-meet/wiki/Jitsi-Meet-Instances|this list of public Jitsi Meet instances]] || || Self-hosting? || Yes, see for example [[https://jitsi.org/news/new-tutorial-installing-jitsi-meet-on-your-own-linux-server/|official install guide]] || || Our experience || In the FSFE office we use Jitsi quite intensively for our ''audio calls'' and our experience shows that it works pretty well with up to 5-8 participants. We had some trouble with larger groups of ''video calls'' (4 or more) though. || <<BR>> ''' NEXTCLOUD TALK''': https://nextcloud.com/talk/ Nextcloud Talk is an audio/video and chat communication service including screen-sharing that comes as an add-on for Nextcloud Hub, the cloud-solution-software discussed below. || Solution for || VoIP, Videoconference, screen-sharing || || Competing providers? || Yes, see the list for competing providers of Nextcloud Hub below || || Self-hosting? || Yes, see for example [[https://nextcloud.com/athome/|official install guide]] || || Our experience || In the FSFE office we had good experience with 3-4 people but experienced some hickups for larger groups. || <<BR>> '''MUMBLE''': https://www.mumble.com// |
In this section we provide a list of possible Free Software solutions that you can use for remote working with a quick explanation '''in alphabetical order'''. Please note that this is only a list of possible solutions, we do not offer you any help with the software. Look on the linked project pages if you need help. All listed solutions use the following table to provide a similar comparability: || Project page: || link to official project page || || Solution for: || all reasonable use cases of the software || || Features: || technical and usability features || || One-Click solution: || indicates if this solution/software could be used with "just on click" (for example: without installing something and without registering an account) || || Demo instance: || official demo of tje project to get an impression || || Public examples: || public websites of compnies/groups using the software || || Competing providers: || if known: list of known commercial providers || || Self-hosting guide: || link to the official installation guide to self-host the service || || Our experience: || if available the personal FSFE experience || '''@contributors: Please copy&paste this table for new services. If you can not provide a certain information fill in "(not known)", thank you!''' == Audio / video conferencing == === BigBlueButton === BigBlueButton is a Free Software web conferencing backend targeted at schools and universities but also useful for other institutions. It works cross-platform directly in your browser and also offers a whiteboard. You can also set-up your own instance. || Project page: || https://bigbluebutton.org/ || || Solution for: || online conferencing use cases || || Features: || web based, audio / video conference, screen-sharing, whiteboards || || One-Click solutions: || (not known) || || Demo instance: || [[https://demo.bigbluebutton.org/|demo.bigbluebutton.org]] || || Public examples: || (not known) || || Competing providers: || See for example the [[https://bigbluebutton.org/commercial-support/|official list of commercial support]] || || Self-hosting guide: || See for example ([[http://docs.bigbluebutton.org/2.2/install.html| the official installation guide]]) || || Our experience: || None || <<BR>> === Jami === Jami is a SIP-compatible softphone and SIP-based instant messenger available cross-platform. Two account types are currently available, SIP and Ring. A SIP account enables the Jami softphone to connect to a standard SIP server and a Ring account can register (or use an account set up) on the decentralised Jami network which requires no central server (but still needs bootstrap server to connect). Jami creates its own network over which it can distribute directory functions, authentication and encryption across all systems connected to it. || Project page: || https://jami.net/ || || Solution for: || online conferencing use cases || || Features: || decentral || || One-Click solution: || (not known) || || Demo instance: || (not known) || || Public examples: || (not known) || || Competing providers: || (not known) || || Self-hosting guide: || (not known) || || Our experience: || (not tested by the FSFE yet) || === Jitsi / Jitsi Meet === Jitsi is a Free Software collection of voice-over-IP, videoconferencing and instant messaging applications. The Jitsi project [[https://jitsi.org/jitsi-meet/|Jitsi Meet]] develops a software for web based video conferencing services that work cross-platform directly in your browser. You can also set-up your own instance. Depending on the service and the client, Jitsi also offers screensharing. || Official website: || https://jitsi.org/ || || Solution for: || online conferencing use cases || || Features: || web based, audio / video conference, screen-sharing || || One-Click solution: || For example [[https://meet.jit.si/|meet.jit.si]] || || Demo instance: || [[https://meet.jit.si/|meet.jit.si]] || || Public examples: || www.kuketz-meet.de; meet.golem.de; jitsi.freifunk-duesseldorf.de || || Competing providers: || Yes, see for example [[https://github.com/jitsi/jitsi-meet/wiki/Jitsi-Meet-Instances|this list of public Jitsi Meet instances]]. || || Self-hosting guide: || See for example the ([[https://jitsi.org/news/new-tutorial-installing-jitsi-meet-on-your-own-linux-server/|official installation guide]]) || || Our experience: || In the FSFE office we use Jitsi quite intensively for our ''audio calls'' and our experience shows that it works pretty well with up to 5-8 participants. We had some trouble with larger groups of ''video calls'' (4 or more) though. || <<BR>> === Mumble === |
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| || Solution for || VoIP || || Public instance? || after installing the client you have a large list of public mumbles or you host your own || || Competing providers? || Yes, see for example the list of [[https://wiki.mumble.info/wiki/Hosters|Mumble Service Hosters]] || || Self-hosting? || Yes, see for example [[https://wiki.mumble.info/wiki/Installing_Mumble|official install guide]] || || Our experience || Within the FSFE we had good experience with mumble with large group phone calls (20+ people). || == Messengers and Chat rooms == ''' JABBER/XMPP''': https://xmpp.org/ Jabber/XMPP is an old but pretty good technology and the most widespread [[https://fsfe.org/activities/os/def|Open Standard]] protocol used for real-time instant messaging. Thanks to its free licensing regime there are countless instances you can use or set up your own. For most platforms in this world there are [[https://xmpp.org/software/clients.html|multiple clients to chose from]]. Depending on your client, it allows group chats, file transfers, end-to-end encrpytion and many more features. || Solution for || Chat, Group Chat || || Competing providers? || Yes. See for example the list of [[https://xmpp.org/software/clients.html|clients]] and [[https://xmpp.org/software/servers.html|servers]] running jabber. || || Self-hosting? || Yes, for example [[https://docs.ejabberd.im/admin/installation/|Ejabberd]] || || Our experience || In the FSFE we run [[https://wiki.fsfe.org/TechDocs/XMPP|our own Jabber/XMPP Instance]] and use it ever since as our primary chat-protocol for public rooms, private rooms and one-to-one communication. || <<BR>> '''MATRIX''': https://matrix.org/ Matrix is a Free Software project that publishes the Matrix [[https://fsfe.org/activities/os/def|Open Standard]] which offers end-to-end encryption and the ability to bridge existing proprietary platforms as one of its core feature. As a example, this allows usersto send messages between Slack and an XMPP clients (both official bridges). Unoffical bridges are available for almost all popular but proprietary messaging platforms. Matrix is used and supported by large organizations like KDE, Mozilla, the French Government or the German Ministry of Defense. The Matrix reference Client [[https://about.riot.im/|Riot]] offers a Slack-like user interface and is available for all common operation systems and works as web client as well. || Solution for || Chat, Group Chat, Bridge different chat services || || Self-hosting? || Yes, see for example [[https://matrix.org/faq/#self-hosting|the official guide]] || || Competing providers? || Yes, see for example the whole [[https://matrix.org/docs/projects/try-matrix-now/|ecosystem of Matrix Clients, Bridges, Servers etc.]] || <<BR>> '''ROCKET CHAT''': https://rocket.chat/ rocket.chat is a self-hostable online chat service with file sharing, search, integrations and offers a similar experience as Slack. Mattermost is a similar service but has an "open core" business model, so we decided to highlight rocket chat as the more sustainable solution for everyone and our society. || Solution for || Group Chat and Channels || || Competing providers? || Yes, see for example the [[https://rocket.chat/partners#partners|official list of resellers]] || || Self-hosting? || Yes, see for exmple [[https://rocket.chat/handbook/support/partner-guide/|the official guide]] || || Our experience || In the FSFE we made good experience with rocket chat in cooperation with other partners and friends including 100+ channels and users. || <<BR>> '''Leapchat''': https://www.leapchat.org/ |
|| Official website: || https://www.mumble.com/ || || Solution for: || online conferencing use cases where video transmission is not needed || || Features: || audio conference, text chat || || Public examples: || After installing the client you will see a large list of public mumble servers. || || Competing providers: || Yes, see for example the list of [[https://wiki.mumble.info/wiki/Hosters|Mumble Service Hosters]]. || || Self-hosting guide: || Yes ([[https://wiki.mumble.info/wiki/Installing_Mumble|official installation guide]]) || || Our experience: || Within the FSFE we had good experience with mumble with large group phone calls (20+ people). || === Nextcloud Talk === Nextcloud Talk is an audio/video and chat communication service including screen-sharing that comes as an add-on for '''Nextcloud Hub''' (see entry for [[https://wiki.fsfe.org/Activities/FreeSoftware4RemoteWorking#Nextcloud_Hub|"Nextcloud Hub"]] in this article). || Our experience: || In the FSFE office we had good experience with 3-4 people but experienced some hickups for larger groups. || <<BR>> == Chat / Instant Messaging / Collaboration Messaging == === Jabber/XMPP === XMPP (formerly known as "Jabber") is an old but pretty good technology and the most widespread [[https://fsfe.org/activities/os/def|Open Standard]] protocol used for real-time instant messaging. Thanks to its free licensing regime there are countless instances you can use or set up your own. For most platforms in this world there are [[https://xmpp.org/software/clients.html|multiple clients to choose from]]. Depending on your client, it allows group chats, file transfers, end-to-end encryption and many more features. || Official website: || https://xmpp.org/ || || Solution for: || uses cases were federated communication is ''needed/wanted'' || || Features: || (depends on client) || || Competing providers: || Yes. See for example the list of [[https://xmpp.org/software/clients.html|clients]] and [[https://xmpp.org/software/servers.html|servers]]. || || Self-hosting guide: || Depends, there are different server implementations, for example: [[https://docs.ejabberd.im/admin/installation/|Official installation guide for Ejabberd]], [[https://prosody.im/download/start|Official installation guide for Prosody]] || || Our experience: || In the FSFE we run [[https://wiki.fsfe.org/TechDocs/XMPP|our own XMPP Instance]] and use it ever since as our primary chat-protocol for public rooms, private rooms and one-to-one communication. It works good for us since decades. || <<BR>> === Leapchat === |
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| || Solution for || Group Chat and Channels || || Public instance? || Yes, [[https://www.leapchat.org/|leapchat.org]] itself runs a public instance || || Competing providers? || Not yet. Start it : ) || || Self-hosting? || Yes, see for example [[https://github.com/cryptag/leapchat|the official guide]] || <<BR>> |
|| Official website: || https://www.leapchat.org/ || || Solution for: || uses cases were federated communication is ''not'' needed/wanted and just a simple group chat is enough || || Features: || web based, text chat || || One-Click solution: || Yes, https://www.leapchat.org/ || || Demo instance: || Yes, https://www.leapchat.org/ || || Public examples: || [[https://www.leapchat.org/|leapchat.org]] || || Competing providers: || (not known) || || Self-hosting guide: || See the ([[https://github.com/cryptag/leapchat|official installation guide]]) || || Our experience: || (not tested by the FSFE yet) || <<BR>> === Matrix / Riot === The Matrix reference client '''[[https://about.riot.im/|Riot]]''' offers a Slack-like user experience with a lot of collaboration add-ons (like Etherpads), phone/video call function, is available for all common operating systems, and works as a web-based client as well. '''Matrix''' is a Free Software project that publishes the Matrix [[https://fsfe.org/activities/os/def|Open Standard]] which offers end-to-end encrypted federated communication networks and the ability to bridge to existing proprietary platforms as one of its core features. As a example, this allows users to send messages between Slack and XMPP clients (both official bridges). Unofficial bridges are available for almost all popular but proprietary messaging platforms. Matrix is used and supported by large organizations like KDE, Mozilla, the French Government, and the German Ministry of Defense. || Official website: || https://matrix.org/ | https://about.riot.im || || Solution for: || uses cases where federated communication is rather ''needed/wanted'' (can be disabled); Slack-like look&feel || || Features: || Depends on [[https://matrix.org/clients/|client]]. The reference client [[https://about.riot.im/|Riot]] provides multi media messaging, end-to-end encryption, audio/video conferences, built-in option for adding collaboration add-ons (RSS Bots, Etherpads etc.) and can be used as web app. || || One-Click solution: || Not anymore since [[https://github.com/vector-im/riot-web/issues/9264|guest access was disabled]] || || Demo instance: || No, but the reference server ([[https://about.riot.im/|riot.im]]) is public so can be used for testing after account registration but is very crowded. || || Public examples: || Yes, see for example the whole [[https://matrix.org/docs/projects/try-matrix-now/|ecosystem of Matrix clients, bridges, servers etc.]]. || || Competing providers: || Yes, see for example the [[https://matrix.org/docs/projects/hosting|official list]] || || Self-hosting guide: || Depends on server implementation: [[https://matrix.org/faq/#self-hosting|Official installation guide for Synapse]] (matrix reference server implementation) || || Our experience: || (not tested by the FSFE yet) || <<BR>> === Rocket.Chat === Rocket.Chat is a self-hostable online chat service with file sharing, search, integrations and offers a similar experience as Slack. || Official website: || https://rocket.chat/ || || Solution for: || uses cases where federated communication is ''not'' needed/wanted; Slack-like look&feel || || Features: || multi media messaging || || One-Click solution: || (not known) || || Demo instance: || [[https://cloud.rocket.chat/trial/bronze?utm_source=home-hero&utm_medium=website&utm_campaign=trials|Yes]] || || Public examples: || (not known) || || Competing providers: || Yes, see for example the [[https://rocket.chat/partners#partners|official list of resellers]]. || || Self-hosting guide: || Yes ([[https://rocket.chat/handbook/support/partner-guide/|official installation guide]]) || || Our experience || In the FSFE we made good experience with rocket chat in cooperation with other partners and friends including 100+ channels and users. || <<BR>> |
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| '''ETHERPAD LITE''': https://etherpad.org/ | === CryptPad === Cryptpad is a private-by-design alternative to popular office tools and cloud services. It offers many services, from Etherpad to spreadsheet, polls, kanban, file-storage, a whiteboard and more. All content stored on CryptPad is encrypted before being sent. There are different kind of [[https://cryptpad.fr/features.html|subscription models]], including anonymous and premium. || Official website: || https://cryptpad.fr/ || || Solution for: || online collaboration use cases || || Features: || collaborative editing of text, code, presentations, tables, polls; kanban boards, whiteboards; data cloud || || One-Click solution: || Yes || || Demo instance: || Yes (right on the official website) || || Public examples: || pads.c3w.at || || Competing providers: || No direct competitors but market competitors with other Free Software Office suites. || || Self-hosting guide: || See for example the [[https://github.com/xwiki-labs/cryptpad|official installation guide]] || || Our experience: || (not tested by the FSFE yet) || <<BR>> === Etherpad Lite === |
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| || Solution for || Collaborative Text Editing || || One-Click-Solution? || Yes, for example [[https://mypads.framapad.org/mypads/?/login|Framapad]] offers you to manage and handle multiple pads with one account, [[https://pad.sfconservancy.org/|SFConservancy]] has a plugin enabled so you get notified when other people are editing the pad, [[https://pad.riseup.net/|Riseup pad]] offers you to create a pad with a lifespan access via TOR, [[https://cryptpad.fr/pad/|Cryptpad]] offers you a richtext format and many more services to choose from. || || Competing providers? || Yes. See for example the list of [[https://github.com/ether/etherpad-lite/wiki/Sites-that-run-Etherpad|Sites that run Etherpad]] || || Self-hosting? || Yes, see for example [[https://github.com/ether/etherpad-lite#installation|official installation instructions]] || || Our experience || In the FSFE we use Etherpad instances in our daily work since many years for all kinds of collaborative text editing, written in markdown. In fact, etherpad services are an essential part of our remote and collaborative work environment. || <<BR>> '''ETHERCALC''': https://ethercalc.net/| Ethercalc is a Free Software web spreadsheet solution that works cross-platform directly in your browser. As with Etherpad, multiple people can work live on the same spreadsheet and edit it collaboratively. As with the other Free Software solutions, you have multiple services to choose from and you can set-up your own instance. || Solution for || Collaborative Spreadsheet Editing || || One-Click-Solution? || yes, for example: https://ethercalc.net/ || || Competing providers? || Yes, also it is often part of larger online office suites || || Self-hosting? || Yes, see for example the [[https://ethercalc.net/|official installtion guide]] || <<BR>> '''NEXTCLOUD HUB + ONLY OFFICE / COLLABORA''' Nexcloud Hub is an advanced cloud service that you can pay as a service or self-host. Among many other add-ons you can find ONLYOFFICE and Collabora, both offering a full online collaborative office suite for live-editing documents for multiple users. || Solution for || Collaborative Office Suite || || Competing providers? || Only Office and Collabora are competing with each other on the same platform || || Self-hosting? || Yes, see for example the [[https://nextcloud.com/athome/|official install guide]] || <<BR>> '''Cryptpad''': https://cryptpad.fr/ Cryptpad is a private-by-design alternative to popular office tools and cloud services. It offers many services, from Etherpad to spreadsheet, polls, kanban, file-storage and more. All content stored on CryptPad is encrypted before being sent. There are different kind of [[https://cryptpad.fr/features.html|subscription models]], including anonymous and premium. || Solution for || Collaborative Office Suite || || One-Click-Solution? || yes, for example directly on https://cryptpad.fr/. ''In the current health crisis linked to the COVID-19 outbreak, CryptPad supports remote working. The storage limit for all registered users is increased to 1GB until further notice. Registration is free with no personal data required.'' || || Competing providers? || No direct competitors but market competitors with other Free Software Office suites || || Self-hosting? || Yes, see for example the [[https://github.com/xwiki-labs/cryptpad|official installation guide]] || <<BR>> == Cloud solutions == '''NEXTCLOUD HUB''': https://nextcloud.com/ Nextcloud Hub is a software to share and collaborate on documents, calendars and contacts. Depending on the add-ons you integrate, you can use it also for other purposes, in particular to send and receive email, manage your calendar and have video chats without data leaks. It is available as a service and you can self-host this solution. || Solution for || Your personal cloud service || || Competing providers? || yes, see for the example the [[https://nextcloud.com/providers/|list of partners]] || || Self-hosting possible? || Yes, see for example the [[https://nextcloud.com/athome/|official install guide]] || <<BR>> '''CHATONS''': https://chatons.org/en CHATONS is a collective of independent, transparent, open, neutral and ethical hosters providing FLOSS-based online services (mainly in France and French). |
|| Official website: || https://etherpad.org/ || || Solution for: || online collaboration use cases where just simple text editing is needed/wanted || || Features: || real-time text editing || || One-Click solutions: || Yes, for example: [[https://mypads.framapad.org/mypads/?/login|Framapad]] offers you to manage and handle multiple pads with one account; [[https://pad.sfconservancy.org/|SFConservancy]] has a plugin enabled so you get notified when other people are editing the pad; [[https://pad.riseup.net/|Riseup pad]] offers you to create a pad with a lifespan access via TOR; [[https://cryptpad.fr/pad/|Cryptpad]] offers you a richtext format and many more services to choose from. || || Public examples: || (not known) || || Competing providers? || Yes. See for example the list of [[https://github.com/ether/etherpad-lite/wiki/Sites-that-run-Etherpad|sites that run Etherpad]]. || || Self-hosting: || See for example the ([[https://github.com/ether/etherpad-lite#installation|official installation guide]]) || || Our experience: || In the FSFE we use Etherpad instances in our daily work since many years for all kinds of collaborative text editing, written in markdown. In fact, etherpad services are an essential part of our remote and collaborative work environment. || <<BR>> === EtherCalc === Official project page: EtherCalc is a Free Software web spreadsheet solution that works cross-platform directly in your browser. As with Etherpad, multiple people can work live on the same spreadsheet and edit it collaboratively. As with the other Free Software solutions, you have multiple services to choose from and you can set-up your own instance. || Official website: || https://ethercalc.net/ || || Solution for: || online collaboration use cases where just spreadsheet editing is needed/wanted || || Features: || collaborative spreadcheet editing || || One-Click solution: || Yes || || Demo instance: || [[https://ethercalc.net/|ethercalc.net]] || || Competing providers: || Yes, also it is often part of larger online office suites. || || Self-hosting: || Yes ([[https://ethercalc.net/|official install guide]]) || || Our experience: || (not tested by the FSFE yet) || <<BR>> === Nextcloud Files === Nextcloud Hub is a data cloud service that you can be self-hosted or payed as a service. It is a part of '''Nextcloud Hub''' (see entry for [[https://wiki.fsfe.org/Activities/FreeSoftware4RemoteWorking#Nextcloud_Files|Nextcloud Hub]] in this article). || Our experience: || (not tested by the FSFE yet) || <<BR>> == (Data) Cloud solutions == === Nextcloud Hub === Nextcloud Hub is a cloud solution not only for personal data clouds. Depending on the add-ons you integrate, you can use it also for other purposes, in particular to collaborate on documents, calendars and contacts, send and receive email, manage your calendar and have video chats without data leaks. It is available as a service and you can self-host this solution. || Official website: || https://nextcloud.com/ || || Solution for: || Cloud services for personal, SOHO and enterprise solutions || || Features: || file sync and share, audio / video conference, chat, calendar, contacts, mail || || One-Click solution: || (not known) || || Demo instance: || [[https://try.nextcloud.com/|try.nextcloud.com]] || || Public examples: || (not known) || || Competing providers? || Yes, see for the example the [[https://nextcloud.com/providers/|list of partners]]. || || Self-hosting guide: || Yes ([[https://docs.nextcloud.com/server/18/admin_manual/|official install guide]]) || || Our experience: || (partially used by the FSFE yet, see "Nextclout Talk") || <<BR>> == Free/Libre/OpenSource Software service providers == === Chatons === [[https://chatons.org/|Chatons]] is a collective of independent, transparent, open, neutral and ethical hosters providing FLOSS-based online services (mainly in France and French). |
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| * [[https://www.wireguard.com/|WireGuard]] is a FOSS VPN solution that aims at being more performant than OpenVPN, is available cross-platform. | |
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| * [[https://send.firefox.com/|Firefox Send]]: temporary file-sharing, up to 1GB = Further lists and readings = |
* [[https://send.firefox.com/|Firefox Send]] (temporary file-sharing, up to 1GB) = Further lists and reading = |
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| * [[https://digitalcourage.de/blog/2020/corona-homeoffice-tipps|Vernetzt bleiben trotz Corona – datensparsame Tools fürs Homeoffice]] by Digitalcourage * [[https://bits-und-baeume.org/kommunikations-tools/de|Vortragsgespräch zu kollaborativen Videocall- und Schreib-Tools]] by Bits & Bäume * [[https://nzoss.nz/covid-19-response-help-those-working-home|Covid-19 response - help for those working from home]] by The NZ Open Source Society |
Contents
- Remote Working
- Why Free Software For Remote Working
- Free Software in practice
- Further lists and reading
Remote Working
Due to the ongoing Covid-19 virus outbreak many employers are willing or needing to enforce or enable remote working for their employees. This brings a lot of challenges and many organisations, who have not been used to remote working until now, might face a number of difficulties adapting to the situation.
Understandably, many organisations who never previously directed any strategic thought towards the available solutions for remote working in their business, let alone those which might be most suitable, now opt for a quick solution and choose to follow the - in the beginning often free of charge - offerings from big tech companies and their proprietary solutions. For many organisations these offers feel like "just in time" and seem to work out-of-the-box. However, that is often not the case and worse, they lock-in these organisations in the future.
This lock-in is unnecessary, since most proprietary solutions are just replacements of good Free Software solutions with a similar or better level of functionality. Some of it works out-of-the-box as well, others need an initial set-up, but afterwards feels like most other software you are used to. And we haven't mentioned the best yet: choosing a Free Software solution means to opt for a solution that has a future, where your organization no longer depends on a particular vendor or file format or whichever other means those vendors choose to lock you in. Free Software puts you in control.
The purpose of this page is to show you how to improve your remote work and still stay in control of your technologies by using Free Software. We follow up next with a short summary of the main benefits of using Free Software over proprietary solutions and offer a more detailed list of Free Software solutions below. At the end of the page we added a list of other existing collections of tools and advice that have been published in the last days.
Why Free Software For Remote Working
Never be locked in again: Especially if your organisation is considering offering remote working after the Covid-19 period and when the free-of-charge-offers of proprietary services will not be available anymore you better avoid any potential lock-in to particular and proprietary software or formats right now from the start.
Self-host now or later: If your organisation needs a quick solution now, or wants to choose software as a service and switch later on to self-host your own server and infrastructure by migrating workflows, data and everything created and stored in the meantime, then Free Software solutions are the only choice.
Advanced privacy: Usually, Free Software solutions do not follow a data-driven revenue model. This means that your data usually stays in your hands when using Free Software.
Enjoy competition: When you build up Free Software solutions you can choose among different providers to help you with the implementation. When you get in trouble with one of them - on legal, personal or other matters - you can simply choose another provider that offers a similar service or even directly takes over the maintenance of your existing infrastructure.
Sustainability: When using Free Software you build on future-proven technologies due to their open licensing regime, open formats and open documentation. No more "end of support" or "end of lifetime". You can use and re-use any solution as long as you want.
Global availability: No matter the jurisdiction you are in, you are always legally safe to use your software solutions when it is Free Software.
Go with the standards: Only open formats can set true industry standards because any proprietary format by nature is an isolated solution. Open formats instead are the backbone of interoperability between different services.
Localisations and diversity: Free Software solutions and protocols very often offer more than one client or implementation. That allows your members, employees or customers to choose for themselves how to connect remotely. Also, Free Software often has more localization and languages available, which can be of help if you are an international organization. (Adobe Photoshop, for example, is only available in 26 languages. Its Free Software competitor Gimp is available in over 60 languages)
Do it yourself: Set up your own local infrastructure whenever you are ready and chose the same software everyone is already used to. Enjoy help and knowledge sharing culture in vibrant communities.
Free Software in practice
In this section we provide a list of possible Free Software solutions that you can use for remote working with a quick explanation in alphabetical order. Please note that this is only a list of possible solutions, we do not offer you any help with the software. Look on the linked project pages if you need help.
All listed solutions use the following table to provide a similar comparability:
Project page:
link to official project page
Solution for:
all reasonable use cases of the software
Features:
technical and usability features
One-Click solution:
indicates if this solution/software could be used with "just on click" (for example: without installing something and without registering an account)
Demo instance:
official demo of tje project to get an impression
Public examples:
public websites of compnies/groups using the software
Competing providers:
if known: list of known commercial providers
Self-hosting guide:
link to the official installation guide to self-host the service
Our experience:
if available the personal FSFE experience
@contributors: Please copy&paste this table for new services. If you can not provide a certain information fill in "(not known)", thank you!
Audio / video conferencing
BigBlueButton
BigBlueButton is a Free Software web conferencing backend targeted at schools and universities but also useful for other institutions. It works cross-platform directly in your browser and also offers a whiteboard. You can also set-up your own instance.
Project page:
Solution for:
online conferencing use cases
Features:
web based, audio / video conference, screen-sharing, whiteboards
One-Click solutions:
(not known)
Demo instance:
Public examples:
(not known)
Competing providers:
See for example the official list of commercial support
Self-hosting guide:
See for example (the official installation guide)
Our experience:
None
Jami
- Jami is a SIP-compatible softphone and SIP-based instant messenger available cross-platform. Two account types are currently available, SIP and Ring. A SIP account enables the Jami softphone to connect to a standard SIP server and a Ring account can register (or use an account set up) on the decentralised Jami network which requires no central server (but still needs bootstrap server to connect). Jami creates its own network over which it can distribute directory functions, authentication and encryption across all systems connected to it.
Project page:
Solution for:
online conferencing use cases
Features:
decentral
One-Click solution:
(not known)
Demo instance:
(not known)
Public examples:
(not known)
Competing providers:
(not known)
Self-hosting guide:
(not known)
Our experience:
(not tested by the FSFE yet)
Jitsi / Jitsi Meet
Jitsi is a Free Software collection of voice-over-IP, videoconferencing and instant messaging applications. The Jitsi project Jitsi Meet develops a software for web based video conferencing services that work cross-platform directly in your browser. You can also set-up your own instance. Depending on the service and the client, Jitsi also offers screensharing.
Official website:
Solution for:
online conferencing use cases
Features:
web based, audio / video conference, screen-sharing
One-Click solution:
For example meet.jit.si
Demo instance:
Public examples:
www.kuketz-meet.de; meet.golem.de; jitsi.freifunk-duesseldorf.de
Competing providers:
Yes, see for example this list of public Jitsi Meet instances.
Self-hosting guide:
See for example the (official installation guide)
Our experience:
In the FSFE office we use Jitsi quite intensively for our audio calls and our experience shows that it works pretty well with up to 5-8 participants. We had some trouble with larger groups of video calls (4 or more) though.
Mumble
- Mumble is a well-known and qualitative tool for holding international phone meetings, that allows large group calls (without video) with 100 and more participants.
Official website:
Solution for:
online conferencing use cases where video transmission is not needed
Features:
audio conference, text chat
Public examples:
After installing the client you will see a large list of public mumble servers.
Competing providers:
Yes, see for example the list of Mumble Service Hosters.
Self-hosting guide:
Our experience:
Within the FSFE we had good experience with mumble with large group phone calls (20+ people).
Nextcloud Talk
Nextcloud Talk is an audio/video and chat communication service including screen-sharing that comes as an add-on for Nextcloud Hub (see entry for "Nextcloud Hub" in this article).
Our experience:
In the FSFE office we had good experience with 3-4 people but experienced some hickups for larger groups.
Chat / Instant Messaging / Collaboration Messaging
Jabber/XMPP
XMPP (formerly known as "Jabber") is an old but pretty good technology and the most widespread Open Standard protocol used for real-time instant messaging. Thanks to its free licensing regime there are countless instances you can use or set up your own. For most platforms in this world there are multiple clients to choose from. Depending on your client, it allows group chats, file transfers, end-to-end encryption and many more features.
Official website:
Solution for:
uses cases were federated communication is needed/wanted
Features:
(depends on client)
Competing providers:
Self-hosting guide:
Depends, there are different server implementations, for example: Official installation guide for Ejabberd, Official installation guide for Prosody
Our experience:
In the FSFE we run our own XMPP Instance and use it ever since as our primary chat-protocol for public rooms, private rooms and one-to-one communication. It works good for us since decades.
Leapchat
- Leapchat instantly creates secure chat rooms that encrypt your messages, does not require you to register any email-address or other verification methods, deletes all messages after a maximum of 90 days.
Official website:
Solution for:
uses cases were federated communication is not needed/wanted and just a simple group chat is enough
Features:
web based, text chat
One-Click solution:
Demo instance:
Public examples:
Competing providers:
(not known)
Self-hosting guide:
See the (official installation guide)
Our experience:
(not tested by the FSFE yet)
Matrix / Riot
The Matrix reference client Riot offers a Slack-like user experience with a lot of collaboration add-ons (like Etherpads), phone/video call function, is available for all common operating systems, and works as a web-based client as well. Matrix is a Free Software project that publishes the Matrix Open Standard which offers end-to-end encrypted federated communication networks and the ability to bridge to existing proprietary platforms as one of its core features. As a example, this allows users to send messages between Slack and XMPP clients (both official bridges). Unofficial bridges are available for almost all popular but proprietary messaging platforms. Matrix is used and supported by large organizations like KDE, Mozilla, the French Government, and the German Ministry of Defense.
Official website:
Solution for:
uses cases where federated communication is rather needed/wanted (can be disabled); Slack-like look&feel
Features:
Depends on client. The reference client Riot provides multi media messaging, end-to-end encryption, audio/video conferences, built-in option for adding collaboration add-ons (RSS Bots, Etherpads etc.) and can be used as web app.
One-Click solution:
Not anymore since guest access was disabled
Demo instance:
No, but the reference server (riot.im) is public so can be used for testing after account registration but is very crowded.
Public examples:
Yes, see for example the whole ecosystem of Matrix clients, bridges, servers etc..
Competing providers:
Yes, see for example the official list
Self-hosting guide:
Depends on server implementation: Official installation guide for Synapse (matrix reference server implementation)
Our experience:
(not tested by the FSFE yet)
Rocket.Chat
- Rocket.Chat is a self-hostable online chat service with file sharing, search, integrations and offers a similar experience as Slack.
Official website:
Solution for:
uses cases where federated communication is not needed/wanted; Slack-like look&feel
Features:
multi media messaging
One-Click solution:
(not known)
Demo instance:
Public examples:
(not known)
Competing providers:
Yes, see for example the official list of resellers.
Self-hosting guide:
Our experience
In the FSFE we made good experience with rocket chat in cooperation with other partners and friends including 100+ channels and users.
Remote & Collaborative Office Software
CryptPad
Cryptpad is a private-by-design alternative to popular office tools and cloud services. It offers many services, from Etherpad to spreadsheet, polls, kanban, file-storage, a whiteboard and more. All content stored on CryptPad is encrypted before being sent. There are different kind of subscription models, including anonymous and premium.
Official website:
Solution for:
online collaboration use cases
Features:
collaborative editing of text, code, presentations, tables, polls; kanban boards, whiteboards; data cloud
One-Click solution:
Yes
Demo instance:
Yes (right on the official website)
Public examples:
pads.c3w.at
Competing providers:
No direct competitors but market competitors with other Free Software Office suites.
Self-hosting guide:
See for example the official installation guide
Our experience:
(not tested by the FSFE yet)
Etherpad Lite
- The de-facto standard collaborative, real-time text editor that allows multiple people to work live on the same document. It works cross-platform in every browser, you can run your own instance or choose one of the countless services out there that differ in details. Choose the one that matches your needs best.
Official website:
Solution for:
online collaboration use cases where just simple text editing is needed/wanted
Features:
real-time text editing
One-Click solutions:
Yes, for example: Framapad offers you to manage and handle multiple pads with one account; SFConservancy has a plugin enabled so you get notified when other people are editing the pad; Riseup pad offers you to create a pad with a lifespan access via TOR; Cryptpad offers you a richtext format and many more services to choose from.
Public examples:
(not known)
Competing providers?
Yes. See for example the list of sites that run Etherpad.
Self-hosting:
See for example the (official installation guide)
Our experience:
In the FSFE we use Etherpad instances in our daily work since many years for all kinds of collaborative text editing, written in markdown. In fact, etherpad services are an essential part of our remote and collaborative work environment.
EtherCalc
Official project page: EtherCalc is a Free Software web spreadsheet solution that works cross-platform directly in your browser. As with Etherpad, multiple people can work live on the same spreadsheet and edit it collaboratively. As with the other Free Software solutions, you have multiple services to choose from and you can set-up your own instance.
Official website:
Solution for:
online collaboration use cases where just spreadsheet editing is needed/wanted
Features:
collaborative spreadcheet editing
One-Click solution:
Yes
Demo instance:
Competing providers:
Yes, also it is often part of larger online office suites.
Self-hosting:
Yes (official install guide)
Our experience:
(not tested by the FSFE yet)
Nextcloud Files
Nextcloud Hub is a data cloud service that you can be self-hosted or payed as a service. It is a part of Nextcloud Hub (see entry for Nextcloud Hub in this article).
Our experience:
(not tested by the FSFE yet)
(Data) Cloud solutions
Nextcloud Hub
- Nextcloud Hub is a cloud solution not only for personal data clouds. Depending on the add-ons you integrate, you can use it also for other purposes, in particular to collaborate on documents, calendars and contacts, send and receive email, manage your calendar and have video chats without data leaks. It is available as a service and you can self-host this solution.
Official website:
Solution for:
Cloud services for personal, SOHO and enterprise solutions
Features:
file sync and share, audio / video conference, chat, calendar, contacts, mail
One-Click solution:
(not known)
Demo instance:
Public examples:
(not known)
Competing providers?
Yes, see for the example the list of partners.
Self-hosting guide:
Yes (official install guide)
Our experience:
(partially used by the FSFE yet, see "Nextclout Talk")
Free/Libre/OpenSource Software service providers
Chatons
Chatons is a collective of independent, transparent, open, neutral and ethical hosters providing FLOSS-based online services (mainly in France and French).
Other services
VPN
WireGuard is a FOSS VPN solution that aims at being more performant than OpenVPN, is available cross-platform.
File sharing
Firefox Send (temporary file-sharing, up to 1GB)
Further lists and reading
Many other organisations are publishing lists and their experiences with using Free Software solutions for remote working. Here is an unordered list of articles:
A list of Free Software network services and web applications which can be hosted locally on github by awesome-selfhosted
"Working from home" from OERu technology
"Software Livre Educativo" by ANSOL
"Conservancy's Remote Work Tools" by SFConservancy
Vernetzt bleiben trotz Corona – datensparsame Tools fürs Homeoffice by Digitalcourage
Vortragsgespräch zu kollaborativen Videocall- und Schreib-Tools by Bits & Bäume
Covid-19 response - help for those working from home by The NZ Open Source Society