TechDocs/Nextcloud

Nextcloud

The FSFE offers a Nextcloud instance for staff and interested core team members on nextcloud.fsfe.org. The service currently is not meant for file storage but primarily for sharing calendars, contacts and editing files collaboratively.

Get an account

Please write an email to contact@fsfe.org to ask for a new account. You will receive an email which allows you to set all login details.

Please note that since the service isn't connected to the FSFE's community database, you cannot log in with your usual FSFE account credentials by default, and your password can also be different from the FSFE one.

Shared Calendars

Some groups have shared calendars, e.g. all members of "FSFE-Staff". To view them, go to the Calendar tab by clicking the respective icon in the top navigation bar. Beneath your own private calendar, which is automatically created, you can also see all calendars shared with you. You can easily view and edit entries. When adding new ones, please take care that you select the correct calendar.

To access the calendar in your local calendar application, e.g. Thunderbird's Lightning, click on the 3 dots next to the calendar name in the left sidebar and press "Link". You will be presented a link similar to https://nextcloud.fsfe.org/remote.php/dav/calendars/your_name/staff_shared_by_fsfe/.

Copy this link and add a new calendar within your calendar application. In Thunderbird Lightning, you have to make it a network calendar and select CalDAV as format. As calendar location paste the link you copied before. Set the other options depending on your preferences. After adding the calendar, you will be asked for a username and password; use your credentials for Nextcloud to continue.

Working with OTP

Time-based one-time passwords help to secure your account. You will not only need username and password to log in but also an automatically generated code. This code can be generated on your mobile phone with apps like andOTP. Attackers therefore would also need access to your phone to log in.

To enable TOTP, go to your personal security settings and tick the Enable TOTP box. You will be presented a QR code which you'll have to scan with your OTP application. This generates a 6 letter code which you'll have to type in to confirm the setting. If you logged out now, you will have to confirm your login with TOTP codes.

Attention: Make sure to generate and securely save backup codes in case you lose your phone or OTP data. This can be done in the same settings window.

Enabling TOTP creates some more work in a few scenarios. If you would like to access your calendars from an application, you'll have to generate device/app keys. In your personal security settings you can type in an app name to generate a random password. Save this in a secure place because it will only be shown once! Use the generated password instead of your personal one to synchronise calendars for example.

TechDocs/Nextcloud (last edited 2018-04-28 13:25:31 by max.mehl)