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|| art13 savecodeshare.eu|| IP addresses, SQL statements for error messages contain personal information|| Error message are used for debugging, the webserver needs to know the source IP address || consent || system administrators || || | || art13 savecodeshare.eu|| IP addresses, SQL statements for error messages contain personal information|| Error message are used for debugging, the webserver needs to know the source IP address || consent || system administrators || Data is stored for the container lifetime || |
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||Discourse||IP Addresses, post timings, usernames|| IP addresses are collected by discourse to prevent and block spam|| Consent || system administrators + service maintainers || || | ||Discourse||IP Addresses, post timings, usernames|| IP addresses are collected by discourse to prevent and block spam|| Consent || system administrators + service maintainers || Data is stored for the container lifetime || |
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||Forms API|| No personnal data stored in the logs, but the service processes emails || The service needs the email of the users submitting a form so the emails can reach them||Consent|| || || | ||Forms API|| No personnal data stored in the logs, but the service processes emails || The service needs the email of the users submitting a form so the emails can reach them||Consent|| system administrators || Data is stored for the container lifetime || |
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|| LDAP || ldap queries are logged to syslog (we log who tries to login on what service and when) || Security and debugging purposes || consent || 1 month || || | || LDAP || ldap queries are logged to syslog (we log who tries to login on what service and when) || Security and debugging purposes || consent || System administrators || 1 month || |
FSFE Data processing
The goal of this page is to provide information regarding data processing at FSFE.
Service |
What data is processed? |
Why is the data processed? |
What legal authorization do we have according to Article 6 of GDPR? |
Who has access? |
What is our Data retention policy? |
Account Managing Software (AMS) |
Only that which is included in the community database no separate information. |
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art13 savecodeshare.eu |
IP addresses, SQL statements for error messages contain personal information |
Error message are used for debugging, the webserver needs to know the source IP address |
consent |
system administrators |
Data is stored for the container lifetime |
Blogs |
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Error message are used for debugging, the web server needs to know the source IP address |
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Community Database |
Data for our donors, supporters, staff, contractors, and volunteers: registration status, blacklisting status, name, birthday, sex, preferred language, postal address, primary and secondary email address, opt-in information for communication, information about donations transferred, information about automatic donation renewal status, information about donation receipts issued, username and password (hashed) for FSFE services, information about fellowship cards received, data modification history. Italic information is voluntary. |
(1) Donor liaison, including the creation of donation receipts. |
(1) Legal requirements and legitimate interest. |
Community database administrator (currently: Reinhard), system administrators. |
Data is automatically deleted if the registration is not confirmed (through payment of a donation or through approval by a team coordinator) within 6 weeks after signup. Upon explicit request, data is anonymised. |
Discourse |
IP Addresses, post timings, usernames |
IP addresses are collected by discourse to prevent and block spam |
Consent |
system administrators + service maintainers |
Data is stored for the container lifetime |
DNS |
logging IP Addresses for errors and for example denied queries, more if debug logging is temporary necessary, With debug logging is disabled the DNS queries are not stored, only processed |
Legal obligation |
Debugging purposes |
System administrators |
1 month |
Docker environment |
Docker containers activities. No personal data |
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docker status service |
Docker containers activities. No personal data |
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Drone |
Building scripts. No personal data |
- |
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Finance accounting |
Transaction data from all bank accounts, includes names of all people who send or receive money to/from FSFE. |
To do our accounting |
Legal requirements |
Financial team, tax consultant, legal authorities. |
Currently none defined. Data must be kept at least 10 years by law. |
Finance repo |
IP Addresses + username logging |
debuging purposes |
consent |
Albert, Francesca, Matthias, Max, Polina, Ulrike |
1 month |
Forms API |
No personnal data stored in the logs, but the service processes emails |
The service needs the email of the users submitting a form so the emails can reach them |
Consent |
system administrators |
Data is stored for the container lifetime |
Friendica |
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GDPR process |
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Gitea |
Emails and usernames of registered users and the files they work with; webserver logs (source IPs) |
For authentication and operation of the platform; webserver logs for debugging |
Consent |
Service maintainers, system administrators |
None; 1 week for logs |
IRC Cloaks |
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Jabber / XMPP |
Account rosters, logs (connect, disconnect, messages process and possibly stored temporally on the server (offline storage + muc preview), status messages, with debug logging up to who talks to whom) |
Debugging purposes |
Legal obligation |
system administrators |
2 weeks |
LDAP |
ldap queries are logged to syslog (we log who tries to login on what service and when) |
Security and debugging purposes |
consent |
System administrators |
1 month |
Limesurvey |
No personal information are stored. Public IP addresses are processed by the webserver |
The webserver needs the public IP addresses to serve requests |
Consent |
System administrators |
- |
Link shortener |
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Email addresses + logs (send, receive emails, hostnames, IP addresses of messages sent through SMTP, etc) |
To manage the forward email service and assure a basic level of spam control |
Consent for providing emails and legitimate interest for spam control |
Albert Jonas Matthias Max Paul fellowship@klaproth |
1 month |
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Mailing lists |
Email address, full name, subscription details, logging see Mail and the official Maiman page |
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Consent |
ADMIN-TECH,List-Admins,team@ |
Posts and subscriptions are stored for 1 year, bounces and errors are stored for 1 month, messages sent by Mailman itself are stored for 1 week, digests are stored for 4 months |
Mailtrain + ZoneMTA |
Email address, full name, subscription details |
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Data is stored for the container lifetime |
Nlformat script |
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OpenVPN |
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OTRS |
All communication around the tickets, in the format of emails exchanged. |
Answering of incoming requests. |
? |
All members of the team which is responsible for the kind of request. |
None. |
Personell management |
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Planet |
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PMPC website |
Source IP, Date, HTTP request, User-agent. This does not contain personal data |
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Registration system |
Can be configured per event. For LLW, it is name, email address, affiliation, position, telephone number, ticket type, postal address, VAT Id, promotion code used, information about dinner attendance, dieatary preferences (!), participation in mentor system. |
Necessary to organise the event. |
Fulfillment of a contract. |
Ulrike + Polina + ? + System administrators |
None defined yet. |
SSL certificates |
Personal information of the person requesting them, email addresses and names (or whatever data is inserted by the person who is doing the certificate request) |
Because the CA needs to know who requested a certificate |
Consent |
System administrators |
Data are stored as long as the certificate exists |
Subversion |
No personal information are stored. Public IP addresses are processed by the webserver |
The webserver needs the public IP addresses to serve requests |
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System administrators |
- |
Webserver + build system |
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Wekan |
Technical logs, no personal data |
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Wiki |
Source IP addresses |
Debugging and security purposes |
Wikicare takers, system-hackers |
We store for 14 days |