KnowHow/Groups/OrganizeABooth/BoothTimeline

One of the main tasks of the Free Software Foundation Europe is to inform the public about Free Software and related topics. For this, it is essential to be present with a booth on tradeshows, fairs, expos, and other local events.

Helping at such a booth is a good way to :

In this page we follow you through the operations towards the preparation of a Booth. Is there a booth already planned in your region? Join it! There is no booth? Organise one!

Check out upcoming booths

Timeline

8 weeks before the event

Announce the booth

If you have problems doing that, or if you do not have writing access to the repository, please ask web@fsfeurope.org.

4 weeks before the event

Obtain merchandising (Optional)

The main purpose of our Booth is to inform people about our Free Software in general, and about FSFE's actions to promote it in particular.

In order to help you spreading the word, we have leaflets and Posters which can be used at the Booth. In some of our Booths, we also have t-shirts, sweatshirts and other merchandising that might be sold.

Selling merchandise is an important source of financing for FSFE, but it should not be intended as the main booth feature. If you want to sell our merchandise at the booth, we will be happy to provide our assistance!. See our merchandising page to order the material you want to sell. Please ignore the payment.

Stay in contact with potential volunteers

Be sure to contact other fellows and volunteers, to motivate them to participate to the Booth.

As some events have a tendency to have an international audience, it is advisable to have English speaker in the team. It is good to have different language speakers at the booth. Some people prefer to be addressed in their own language, if possible. So, when contacting volunteers, it is useful to ask them which language they can speak, so you can organise everything at best.

2 weeks before the event

Invite other fellows

A booth is also an occasion to meet other fellows who live near the event location. There might be people interested in helping you with the Booth organisation. So, organise a Fellowship meeting nearby the event location.

1 week before the event

Prepare the material

Download and print the following material. These must always be presented at our booths:

If possible:

Send a reminder to Fellows and volunteers that you are meeting at the Booth. This communication should include more detailed information, namely:

Everyone should be informed about recent campaigns, because people are liking to ask questions about them. However, no one is supposed to know everything, so you don't need to stress about details. As a team, we should be able to answer to most of the questions.

A "I don't know" is much better than a wrong answer. Don't hesitate to point people to specialists and/or URLs. Use FSFE business cards, if you have them.

At the Booth

However, it is nice to have a PC at the booth in order to allow people who wish to subscribe to the Fellowship to do so.

ToDo


CategoryBooth