Good booth behavior and Teamwork
The FSFE and its community aim to offer a friendly and peaceful environment for every participant at the FSFE's events, online and offline. All participants at any FSFE event are expected to behave excellently towards each other. As representatives for the FSFE we adhere to our Code of Conduct. If there is a Code of Conduct at the event we also adhere to this.
Form a booth team
The booth coordinator
- Any booth has a booth-coordinator. Without other agreements, this is the person who registered the booth at the event and on the FSFE website.
- With agreement of the initial booth coordinator, the team can temporarily or full-time announce another person to be the booth-coordinator.
- Role of the booth coordinator is to be the spokesperson of the booth towards the local organisers and the FSFE.
- Role of the booth coordinator is to ensure that local rules by the event are adopted to the booth.
- Role of the booth coordinator is to have an eye on the booth, the team and the material. That does of course in now way mean, that the booth coordinator has to do every little task or observe the team members all-the time. It is more a role in that you should ask yourself every now and then: "Does this booth look like a booth I would like to come to and ask questions?" and if not, then the booth coordinator should try to take measures towards that goal, _together_ with the whole booth team.
- Role of the booth coordinator is to facilitate decisions inside the team and - if necessary - take the decision. Example decisions are to wrap the booth earlier then the official time due to lack of interest or extend the booth time, moving the booth in line with the organisers, allowing third-party stickers etc.
- Role of the booth coordinator is not to be in charge of everything but to facilitate group dynamics.
Booth team players
- As a participant of the booth team, please inform yourself who is the booth coordinator. Any booth participant should supports her/his work. Be a team player!
Act professional and make a good first impression. Find tips below and on our Booth Design page..
- Be friendly, have fun and enjoy our community.
- As long as you are behind the booth or appear to be part of the FSFE's booth please support the FSFE policies work, campaigns, material and decisions. You can sometimes state that you have a slightly different opinion on something but you must refrain from pro-actively object or counterargue the FSFE as long as you appear to officially represent us.
- Any private or third-party promotion material (including your own) is not allowed at FSFE booths. Excpetions can only be made for FSFE associates in line with a decision by the respective booth coordinator.
- If the team or the booth coordinator takes decisions you do not agree with, please accept them. In the next debate you will be with the majority again.
- Wear a FSFE t-shirt or hoodie if you want. We do not have a dress code but do not wear a brand of any disputable organisation including political parties, soccer teams, national flags etc. If you prefer to be in front of the booth a FSFE clothing can help to distinguish you from other participants.
- There should ideally be two people standing at the booth the whole time. Even if there is no one in the moment to talk to! This makes it more attractable for other people to come and feel welcome to have a talk.
Standing is important: People walking past are much less likely to talk to a person who is sitting.
Get more tips in our Booth Design page
Talking about Free Software
- Know your goals for the event - what do you want to convey?
- Speak with people! We prefer not to use laptops at our booths, because if people see you working at your PC, they would be unwilling to come and talk with you. Often there are spaces outside the booth which can be exploited to use your laptop.
- An "I don't know" is much better than a wrong answer. Don't hesitate to point people to specialists and/or the FSFEs contact address. Use FSFE business cards, if you have them.
- Encourage people to join the FSFE mailing lists. This is how we stay in contact and form a community.
The Advocacy FAQ